Administrative assistant, legal

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 37.5 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

Work site environment

• Non-smoking
• Air conditioned

Work setting

• Legal firm

Tasks

• Schedule and confirm appointments
• Maintain filing system
• Arrange travel, related itineraries and make reservations
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Administer oaths and take affidavits and depositions
• Research records, court files and other legal documents
• Plan and maintain production schedules
• Perform front desk duties
• Manage routine office functions including reception, telephone and booking appointments
• Invoice clients
• Notify debtors of overdue accounts and payments
• Draft legal correspondence

Computer and technology knowledge

• MS Word
• Electronic mail
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Adobe Acrobat Reader
• Legal software applications

Area of work experience

• Correspondence
• Invoices
• Reports and records

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Accurate
• Client focus
• Dependability
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage

Financial benefits

• Group insurance benefits
• Life insurance
• Piece work
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance

Other benefits

• Learning/training paid by employer
• Other benefits
• Subsidised public transportation
• Travel insurance
• Variable or compressed work week