Specialist in Document Production - Evening

May 25, 2022

Our client, a renowned law firm in downtown Montreal, wishes to join its evening team (4 p.m. to midnight) a specialist in document production. The person will report to the Manager of Legal Support Services.

Main challenges of the role:

-> Provide firm-wide support using your expertise in Microsoft Office suite (Word, PowerPoint, Excel) and with Adobe PDF for the following tasks:

- Transcriptions of dictations, handwritten notes or other forms of documents;

- Modification, correction and layout of legal or administrative documents;

- Support in the preparation of procedures, source books, documents and fence authorities;

- Revision of texts (French and English) and proofreading of legal or administrative documents;

- Conversion of styles, insertion of media in presentations, creation of tables and use of graphs;

- Creation or revision of documents (numbering, style, automatic return, etc.).

Qualifications sought:

- Hold a DEP in secretarial or a DEC in office techniques or relevant experience;

- Have a minimum of 5 years of experience in similar functions, preferably in a professional environment;

- Demonstrate advanced technical skills with the technological tools of the MS Office suite such as Microsoft Word 2010, Excel, PowerPoint and Outlook as well as Adobe Acrobat Professional;

- Have obtained a "Microsoft Office Specialist" certification, an asset;

- Possess skills in editing large documents, editing and correcting texts.

Skills and abilities required:

- Litigation experience, an asset;

- Have developed a speed of execution and flexibility;

- Demonstrate great rigour and attention to detail;

- Have a good ability to interact and collaborate in a team, be an accessible and enthusiastic personality;

- Lead by example in terms of professionalism and concern to offer quality customer service;

- Demonstrate proactivity and initiative;

- Strong organizational, rigorous and priority management skills;

- Be perfectly bilingual (French and English) with a strong strength in English.

The MsOffice suite has no secrets for you? Are you known for your typing speed as well as your thoroughness? Are you a night owl? Here is the perfect combo for you!

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.

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