Legal Information Technician

December 05, 2018

Title: Legal Information Technician Reference Number: S018-11-0254 Job Category: Administrative Support Management: Resources Branch Human Resources and Corporate Affairs Service: Not applicable Name of immediate supervisor: Me Mélanie Charest Employment status: Regular full-time Place of work: 1660, Entente Boulevard, Quebec City, Quebec, G1S 4S3 Work Schedule: The schedule is Monday to Friday from 8 am to 4 pm, at a rate of 35 hours per week. Start date external display: 2018-11-23 Date and time of end of the external posting: 2018-12-09 23:59 Salary Range: 18.87 $ – 28.04 $ on schedule: 2019-01-21

Cégep Garneau welcomes nearly 8,000 students in regular education and continuing education. Its mission is to implement college programs and an educational environment recognized for their quality and dynamism. Looking to the future, open to the world, it aims to ensure that its students acquire the tools they need to succeed in their studies, to realize their professional lives and to engage in the development of society here and there. elsewhere.

Cegep Garneau subscribes to an employment equity program and invites women, the disabled, members of visible and ethnic minorities and Aboriginal people to apply.

Description: The main and usual role of the person in this job class collects, examines and selects information pertaining to various subjects in accordance with Cégep policies. She analyzes or summarizes documents, participates in the writing of information and presents various data in the form of tables or graphs. It uses the technological tools of information and communications made available to it in connection with the work to be done. More specifically, the incumbent of the position will have as principal function to support the coordinator of corporate and legal affairs in his practice by performing various tasks of a legal, corporate and administrative nature. If necessary, she performs all other related tasks. It ensures that it contributes to and adheres to the objectives of the Occupational Health and Safety and Well-being Program and integrates them into its practices, day-to-day activities and professional development.It respects the application of health and safety and well-being policies and procedures.

As part of his duties, the person will be called more specifically to:

CORPORATE COMPONENT: • Participate in the organization and ensure follow-up regarding the preparation of meetings of the various bodies of the Cégep, including: the Board of Directors, the Executive Committee, etc. • Prepare all the required documentation for the administrators of the various bodies of the Cégep, in particular: draft agendas, resolutions, minutes, etc. • Convene the directors and administrators at the sessions of the various Cégep bodies and ensure that all the necessary documents are present; • Ensure the follow-up related to the decisions taken by the authorities to prepare the excerpts of the minutes to the persons concerned; • To follow the resignations, for the end of mandates and to proceed to the publication of the designation or the nomination of the members of the various instances of the Cégep, in particular: the boardBoard of Directors, the Study Committee, etc. • Participate in the production and rigorous management of Cégep official documents; • Participate in the drafting and updating of draft policies, regulations, directives, procedures and procedures; official documents from the Cégep; • Take notes and write the official minutes of various committees; • Perform other related corporate duties.

LEGAL SECTION: • Receive draft contracts and other legal documents that are submitted for opinion and assist the Corporate and Legal Affairs Coordinator; • Ensure the update and the keeping of the Cégep’s registers concerning contracts, agreements, protocols and issuing required reminders to the various directorates, as applicable; • Conduct legislative, regulatory, jurisprudential and doctrinal research; to select, analyze and process the data collected; write reports and prepare reports; • Provide information on the existence, application and scope of official documents such as laws, regulations, policies and procedures; • Establish and maintain banks of jurisprudence and opinions relevant to the appropriate legal fields; • Follow up on research files and legal opinions; • Conduct legislative, jurisprudential, and write memos to this effect; • Participate in the processing and follow-up of access to information requests, internal and external complaints, alternative resolution methods conflicts, etc. • Be responsible for updating the data relating to the management of grievances and follow-up with the Registry of Education and managers concerned.

ADMINISTRATIVE COMPONENT: • Manage the agenda of the coordinator of corporate and legal affairs; • Ensure the organization of meetings, including: reservation of premises, production of required documents, photocopies and taking of notes; • Prepare correspondence, especially in legal matters; • Proceed to the opening of the files of the coordinator and ensure the maintenance and updating of these files; /> • Organize the legal documentation (filing system), the legal library of the service and ensure the updating of legislative works • Participate in meetings related to its activities, • Perform other related tasks of a nature administrative or clerical.

The qualifications required for this job class are: Have a college diploma in legal techniques.

The specific requirements for this position are: • Good research and writing skills; • Demonstrate professionalism and discretion in the handling of highly confidential information; > • Demonstrate autonomy, a keen sense of organization and planning, • Have rigor and thoroughness, • Have the ease to collaborate within a team; • Have a good knowledge and a mastery of legal research sites (Azimut, REJB, etc.); • Have a good knowledge and mastery of all the software of the Microsoft Office suite (Advanced Word and PowerPoint and Intermediate Excel); • Have knowledge of corporate affairs management,labor law, copyright and access to information and the protection of personal information would be an asset.

Tests required: Successful candidates must pass a written French test and a legal test. Other tests to demonstrate that they meet the above requirements may also be required. For information, the following computerized systems are used: Clara Finance, Omnivox and SYGED.

Notes: If your professional experience has changed since your last visit, we invite you to attach your updated curriculum vitae to showcase your entire career path.

Note that you must have your cover letter and curriculum vitae, as it is mandatory to attach them to your application.

If you apply for a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to update your resume so that your application will be considered.

We thank all those who apply, but will only contact those selected for an interview.

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