Executive Assistant to the Legal Department

July 07, 2020

| Executive Assistant to the Legal Department

Permanent, full-time position

Our client, a a major player in the Canadian Industry, is looking for an Executive Assistant for its Legal Department.

Role

The ' executive assistant performs the complete administrative support work for the entire ' legal department.

RESPONSIBILITY S MAIN

. Organize various meetings and conference calls on instruction from legal advisers

· Coordinate business trips / travel for department employees

· Keep departmental and director's diaries up to date

· Manage the e-mail service independently

· Write, read, reread and file the minutes books as well as the notices for publication in the regist re land

. Renew or cancel trade-mark contracts

. Receive and prepare the various invoices from suppliers for approval with the department concerned

. Maintain the complete cycle of expense reports

· Address and manage the follow-up of insurance requests with the insurance broker (insurance certificates and guarantees)

· Produce the summaries of various real estate transactions using the form prescribed independently

· Perform the classification of computer files

· Prepare for approval the various orders of consumables of the service

· Collaborate in the general administrative support linked to the legal advisers of the service.

FORMATION, COMP É TENCES AND EXP ERIENCE OF WORK REQUIRED

· Diploma of collegial study in secretarial work, preferably in legal secretarial

· Diploma of collegial study in legal techniques is an asset

. Proficiency in word processing tools and the Microsoft Office suite, including Excel software

· 10 years of ' experience in a position or similar field

· Excellent writing and verbal skills in French and English

. Versatility in the follow-up of files, management with diligence and professionalism

. Excellent management of priorities and organization.

Do you fit this description? Then apply now by sending your CV to ' attention of Matthias Sorin at

Note: In this document, the feminine gender is used as a generic and for the sole purpose of not weighing down the text.

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