Position Title: Legal Assistant

Requisition ID: 43310

Career Group (ADSP): Administrative

Division: Nat - Affaires juridiques (80069744)

Department: Legal Services

Work Location: METRO ON - 5559 DUNDAS STREET W (#A-DUND)

Province: Canada : Ontario

Position Type: Permanent

Joining our team has its advantages!

- Flexible schedule to promote work/life balance

- Telecommuting in hybrid mode (currently 3 days a week required in-office)

- Group insurance from the first day for permanent hire

- Very competitive pension plan

- Generous holiday policy

- Personal days

- Employee Assistance Program

- Free parking

- Opportunity for professional development

SUMMARY:

The incumbent is responsible for providing administrative/clerical support to a Legal Team in the Legal Services Department. The Legal Assistant is also responsible for managing outside counsel invoice payments, payroll processing and, where needed, Department calendars.

SPECIFIC RESPONSIBILITIES:

Provide legal secretarial and administrative support to a Legal Team, including confidential correspondence, and general support to all the members of the Legal Services Department
Open, close and update all real estate files in accordance with an established system and perform all aspects of file administration
Responsible for maintaining and updating real estate related charts
Under supervision of a lawyer in the department, prepare and process lease related documentation, including estoppel certificates and non-disturbance agreements
Open and close legal files (electronic and paper) in accordance with an established system and perform all aspects of file administration
Draft and prepare basic correspondence and other documents for professional approval/signature using precedents
Track contract executions and renewals
Track litigation and tribunal milestones; assist with preparation of litigation/tribunal material using templates
Prepare and distribute various reports as necessary
Prepare presentation materials utilizing PowerPoint or other presentation software
Manage legal invoice payments, including approvals, tracking and processing invoices for payment by Accounting
Coordinate and attend meetings, as required, take minutes and follow up with internal and external parties on behalf of the legal team
Where necessary, make necessary arrangements for internal and external meetings including room reservations, refreshments, and audio/visual equipment
Arrange travel and accommodations as required
Other duties as assigned.

QUALIFICATIONS:

College diploma
2 – 3 years of previous work experience in a similar role. Litigation or real estate support would be an asset
Advanced computer skills with Microsoft Office Suite
Excellent written and verbal English communication skills (in French would be an asset)

RELATIONSHIPS:

Office; Distribution Centres; Stores; Pharmacies; Montreal Legal Team; Vendors/Suppliers; Outside legal counsel; law firm account representatives; tribunal and court representatives

IND1

The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives.

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.

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